Employment Opportunities

Part-time Administrative assistant

 ADMINISTRATION

• Assume the tasks of general secretariat: correspondence, drafting and correction of letters forms and reports, layout of documents, photocopying, backup of computerized documents
• Assume all tasks related to statistics (monthly and annual), the compilation of data concerning residents, ex-residents, external consultations, telephone calls received, etc.
• Ensure the opening of files for both the administration and the services;
• To carry out the filing of files at both the administrative and government levels
• Purchasing materials and supplies and maintaining inventories
• Ensure the proper functioning and maintenance of office equipment (photocopier, fax machine and computer)
• Recuperate mail from post office, scan, distribute and file electronic and postal mail and ensure follow-up;
• Provide telephone answering service as needed and respond to requests for information

 

DONATIONS

• Assume the tasks related to the fundraising file (donor research, updating of donor lists, preparation of the annual fundraising mailing
• Updating donor lists, preparing the annual fundraising mailing with the coordination of the director
• Develop and implement a plan to solicit in-kind donations (food, cleaning products clothing, furniture, toys, etc.)

 

Human Resources

• Remain up to date on all employee collective insurance records
• Record and safeguard all employee time sheets, vacation requests
• Submit weekly payroll to Ceridian

 

ACCOUNTING

• Track and prepare petty cash;
• Make bank deposits;
• Perform supplier payments, bank reconciliation and monthly income statements;
• Work in conjunction with the director on accounting, budget forecasting and preparation of all necessary documents for annual audit.
• Send monthly reports to the treasurer
• Input journal entries and print out a monthly report of all journal entries

 

OTHER

•  Participate in joint committees with elected board members, including the fundraising committee;
•  And perform any other related duties associated with the nature of the position or requested by the Director.

 

Requirements and Abilities:

• Diploma of Collegial Studies (DEC) in administrative techniques/accounting and management or DEP in secretarial studies and/or DEP in accounting or any other training and experience related to the position;
• Mastery of the Office suite and Sage software;
• Excellent command of written French and English writing skills;
• Ability to communicate in both French and English

 

Organizational and planning skills;

• Relational skills, including interpersonal skills and diplomacy;
• Ability to work independently with minimal supervision and in a team environment;
• Ability to manage priorities, work under pressure and have a good sense of initiative and
• resourcefulness;
• Interest in or knowledge of the community, multicultural and feminist environment;
• Ability to adapt to a shelter environment;
• Ability to adapt his/her schedule according to the needs of the organization;
• Possess a valid driver's license.

 

Please submit your c.v.to the attention of; Irene Jansson: This email address is being protected from spambots. You need JavaScript enabled to view it.